Job Description

Job title:           Programme Support Officer

Location:         Dublin, Ireland with hybrid working

Contract Duration:    Fixed Term, 2 Years

Date: February 2025

Background:

Vita Impact is a successful, next-generation Irish development partner that has supported African farmers and communities for 35 years, delivering innovative solutions in food, forestry, water and clean energy that empowers and educates communities in East Africa and building sustainable livelihoods.

Vita Impact supports the revitalisation of communities in Eritrea and Ethiopia through essential resource initiatives including food, forestry, water, and clean energy. Vita's programmes are community-led, with an emphasis on gender and social equality. These ground-up initiatives include climate-smart agriculture such as the innovative Irish Potato Coalition and the female-driven fuel-efficient cook stoves programme, as well as Vita's award-winning community waterpoint repair programme.

Purpose of the Role:

Reporting directly to the Chief Operating Officer, the Programme Support Officer will work closely with the Ireland programmes and fundraising & communications teams to support successful delivery of Vita's programmes in Ethiopia & Eritrea, grant management processes, and fundraising strategy.

Main Duties & Responsibilities:

Programme Support:

• Work closely with the Vita Desk Officer Ethiopia & Eritrea to ensure that donor grant management & compliance requirements are adhered to.
• Responsible to coordinate and manage all procurement required by Vita programmes in line with Vita procurement and donor guidelines.
• Work closely with the Vita finance department to ensure programme-related invoice payments are effectively processed, tracked, and communicated with relevant staff and partners .
• Contribute to the development of proposals and reports to meet small grant deadlines as part of the programmes team.
• Coordinate preparation of quarterly reports on the Vita 2025 programme key performance indicators (KPI's) and provision of relevant documents to the Secretary of the Vita Programme Sub-Committee in a timely manner.
• Provide administrative support as required to visiting Vita country programme staff and partners including providing support for travel bookings when required.
• Ensure the Vita programmes folder on SharePoint is maintained and up to date.

Programme Fundraising Support:

• Work closely with the fundraising team two days per week to identify potential funding opportunities that advance Vita's strategic programme objectives and/or meet co-financing obligations for existing or pipeline grants.
• Support the fundraising team on specific fundraising initiatives or campaigns.
• Coordinate appropriate engagement in fundraising meetings with other members of the Vita programmes team and ensure timely submission of donor reporting requirements.
• Ensure Salesforce is regularly updated with accurate information for programme fundraising purposes.

This job description is not intended to be all-inclusive. The Programme Support Officer may perform other related duties to meet the on-going needs of the organisation.

Requirements:

Relevant background and experience:

• Minimum of two years' similar work experience in a project, operations or administrative role in a busy office or preferably charity/NGO environment.
• Educated to degree level, or equivalent, in a relevant discipline.
• Excellent planning, research, and organisational skills with a proven ability to carry out different tasks
• Simultaneously and prioritise time and resources accordingly.
• Excellent interpersonal, English written and oral communication skills.
• Experience in working with social media and online communication tools.
• Strong computer literacy including previous experience with Salesforce or similar customer relationship management (CRM) software tools.
• Strong analytical skills with attention to detail.
• Proven ability to work independently within a team environment.
• Knowledge of the grant/donor landscape in Ireland is desirable.

Terms & Conditions

Salary Range: €35,000- €40,000 depending on experience.

Nature of contract: This is a full-time position, 40 hours per week. Normal office hours are 09:00 – 17:00 including one paid hour for lunch. Hybrid working is available.

Holidays: 23 days annual leave plus two company days per year.

Contributary Pension: Contributory pension available upon successful completion of six-month probationary period (employer pension contribution 7%).

Application process:

Please send a CV and cover letter outlining your motivation and suitability for the role to finance@vita.ie

Please note: Applicants must have the right to work in Ireland at the time of applying for this role.

Closing date: 5pm Friday 7th March 2025

Interview Process: Week commencing 24th March 2025

Safeguarding

Vita is committed to safeguarding people from harm. This includes ensuring that those who work in and with our organisation, and communities and children with whom we work, are kept safe from all forms of violence, abuse and exploitation.

Any candidate offered a job with Vita will be expected to sign up to and abide by the Vita Safeguarding Policy and the Vita Code of Conduct. All successful candidates will be subject to detailed reference checks and may be subject to police vetting.