Administration Assistant

1 Part time post available (19 hours per week)

Employer: Let's Grow Together! Infant & Childhood Partnerships CLG

Location: Let's Grow Together! Infant & Childhood Partnerships CLG premises in Knocknaheeny, Cork or nominated location. The Administrative Assistant will be assigned a base location This is an in-person community/ office-based role.

Contract: An initial full-time temporary fixed-term period to 31st December 2025 with extension likely based on continued funding. A probationary period of 3 months will apply.

Hours of work: This is a part time role (19 hours per week) worked spread over the working week. Occasional out of hours working may be required for which a time off in lieu system is in operation.

Salary: The applicable salary scale for the post ranges from €29,020 -€45,988 It is Company policy that new employees are appointed at Point 1 of their respective scales.

Recruitment: Open recruitment adhering to the Let's Grow Together! Infant & Childhood Partnerships CLG recruitment policy.

Background

Let's Grow Together is situated in the Northwest area of Cork City and its work is delivered by an interdisciplinary team, in partnership with the community, local services and agencies.

The main objective of Let's Grow Together! Infant & Childhood Partnerships CLG is to govern, support and develop area-based prevention and early intervention programming and approaches that support early childhood development, relationships and environments; to set the foundations for infant and child development, learning, wellbeing and quality of life.

The subsidiary objectives are:

• Respectfully enhancing skills and early childhood development knowledge, of all parents, practitioners, and services.

• Strengthening and supporting all relationships and environments that are important to every child's early development.

• Embedding systems and community change to support early childhood development.

• Undertaking participatory learning and evaluation, documenting and policy development.

This work is underpinned by an innovative Infant Mental Health Framework and draws on best evidence and practice.

The core work of Let's Grow Together! Infant & Childhood Partnerships CLG is funded by the Department of Children, Equality, Disability, Integration and Youth and is part of the Area Based Childhood Programme within the TUSLA Child & Family Agency.

Our Vision

Our communities are places where children experience happy, healthy and thriving childhoods that last a lifetime, and no child is left behind.

Our Mission

To work in partnership with everyone important in children's lives, sharing knowledge, skills, and resources, empowering families, and enabling children through their relationships and in their communities to be nurtured, fulfilled, achieving and learning.

Job Purpose

This is a support role, primarily within the interdisciplinary team that provides services to children and families. The primary purpose of this role is to manage the registration processes with families who wish to avail of our services from their initial expression of interest. The postholder will interact with families to discuss the range of services we offer and build a picture of each family's needs and interests, offering guidance on appropriate service offerings. This will also involve liaising with other colleagues, service providers internally and externally co-ordinating and collating information to support access for families and further referrals as appropriate. There will be expected duties of sharing information, file management, data entry, programme updates on our social media platforms. The post holder will also be supporting the team to organise groups, trainings, meetings, preparing materials, rooms and equipment.

Additionally, this role will involve working collaboratively with and supporting the Let's Grow Together team with a range of administrative and clerical support and back office duties.

Job Description

This will include (but is not limited to):

• Providing administrative support to the Let's Grow Together team.

• Supporting the inter-disciplinary

• Identifying the requirements of families with regards to our services and providing guidance on suitable offerings.

• Liaising with and supporting the wider Let's Grow Together team with service delivery committments

• Producing basic information to support service delivery.

• update and manage social media accounts.

• Any other duties within the general requirements of the Organisation that may be assigned as appropriate.

Reporting to: Infant Mental Health and Wellbeing Coordinator or nominated person. The Administration Assistant will work closely with the service delivery team members as well as other administrative team members in the organisation.

Person Specification

The appointed person will demonstrate:

• A positive and supportive 'can do' approach to maximising the access and processes for people to participate in Let's Grow Together services

• Relational and strengths-based approaches to working with parents/caregivers, professional internal and external colleagues.

• Confident communication skills (in-person, telephone and email/online) with an understanding of the importance of confidentiality and data protection.

• Excellent data processing skills, including excel and Microsoft programmes. It would also be desirable to have some knowledge of Canva and CRM Systems.

• Extremely organised, calm and professional in a busy multiservice environment.

• An ability to represent the organisation and describe its services to a range people

• Commitment to the values of the organisation and to evidence-informed prevention, promotion, and early intervention approaches.

• Self-motivation. They will show dedication, enthusiasm, professionalism for the work They must be flexible, adaptable, open to change and the developing nature of the work and the role.

• They must be solution focused, collaborative and committed to the team.

• An ability to reflect and be reflective in their work.

• Openness to training, supervision, and ongoing professional development.

Qualifications & Training

A qualification at Level 5 or 6 or higher on the National Framework of Qualifications (NFQ) in a relevant discipline.

Experience and Knowledge

The ideal candidate will have:

• Knowledge and experience of working with families in a community-based context

• Experience of working in a role which requires direct communication with the public, customers or other professionals.

• Proven experience and / or knowledge of working with computer-based applications such as MS Excel to collect and collate data

• Experience working with others and building relationships to achieve goals and tasks

Skills

The skills necessary to be successful in this role are:

• Excellent communication and interpersonal skills to successfully work with parents and caregivers, the Let's Grow Together team, and various stakeholders.

• Highly organised with strong IT competency, specifically in MS Excel.

• Competent in report writing and record keeping.

• It would be desirable to have experience working with data collection systems.

• Proven ability to meet deadlines.

• Calm and confident under pressure and proven problem-solving abilities.

• Resourceful and creative.

Application Process

Please apply by email only with a C.V. and cover letter (Word or PDF format preferred), clearly setting out your interest, qualifications, knowledge, skills and experience relevant to the role. The closing date for all applications is 26th July 2024 at 1pm (no late applications will be accepted).

Applications to admin@letsgrowtogether.ie

Shortlisting will apply. Informal enquiries in advance of closing date by email only to admin@letsgrowtogether.ie

It is anticipated that interviews for candidates shortlisted for this post will take place within the first two weeks of August, with the successful candidate taking up the role as soon as possible.

Allocation of this post is subject to Garda Vetting and references including current or most recent employers and proof of eligibility to work in Ireland.

Canvassing will disqualify.

Let's Grow Together! Infant & Childhood Partnerships CLG is an equal opportunities employer committed to equality, diversity, and inclusion