Why work at Barnardos?

At Barnardos we seek to ensure that we have the best people working with us to support our work with children and families. The benefits of working with Barnardos are designed to promote continual professional development and a work-life balance for the most rewarding working experience.

• Barnardos offers a competitive salary – recognising the experience you bring to the role
• Generous annual leave entitlements
• Positive working environment with family friendly ethos and work – life balance policy
• Tax saver travel and bike to work schemes in operation
• Employee Pension scheme with employer contribution
• Training and Development
• Health and Wellbeing initiatives including Employee Assistance programme
• Company sick pay scheme

The Administrator will work to support Dublin South Regional Office including the Young Parents Support Programme (YPSP).

Barnardos work is partnership-based – working in close partnership with families, statutory bodies and voluntary agencies, to bring about better outcomes for children, using a mind, heart, body, approach.

The Young Parent Support Programme (YPSP) provides a response to vulnerable families headed by younger parents, and delivers preventative support services for both the parents and their children.

Job Description

Post:                  Project Administrator

Location:           Dublin South Regional Office & Young Parents Support Programme (YPSP) Newlands Business Park, Clondalkin, Dublin 22.

Responsible to: Project Leader

Works with:        Barnardos colleagues, service users and external agencies/stakeholders.

Job Purpose

To provide an efficient and flexible administrative support service to the South Dublin Regional Office and Young Parents Support Programme. In an integrated way with the wider Barnardos organisation.

Core Job Requirements

• To respond in an efficient friendly and appropriate manner to all communications with the office i.e. post, e-mail, telephone, online platforms, and in person.
• To provide administrative support to the Assistant Director and the service, utilising relevant IT packages, ensuring documents are presented and formatted to a high standard.
• To maintain an up to date and effective filing system.
• To maintain an efficient, accurate and up to date financial, Human Resource and stock/ inventory recording system as appropriate.
• To gather information statistics and prepare reports as required, including administration of databases as appropriate to the role.
• To provide administrative support with the daily running of the Regional office building, including building maintenance issues and facilities.
• To deal effectively and efficiently with any enquiries/referrals to the project.
• The post-holder will be expected to assist in a flexible manner to tasks required in the other services based in Dublin South region.
• To support project staff with the establishment and maintenance of their files and record keeping systems, including the database.

Requirements Specific to this Post

• To work closely with the Regional Administrator and the other Administrator Workers in the Region.
• To assist staff with practical tasks.
• To review and oversee expenditure in-line with the Finance policy and practice, i.e. to ensure receipts and invoices are processed effectively.
• To support the team with procurement and purchase of resources to support the work with children and their families.
• To gather quotes to assess value for purchases or service provisions.
• To input new referrals of children to both services on the agency's Electronic Record Keeping (ERK) system.
• To ensure confidentiality is adhered to at all times in relation to information on children, families, staff and all other matters within the services. To be particularly sensitive to the requirements for confidentiality of information and General Data Protection legislation (GDPR)
• To signpost direct the public to the Barnardos informational services as required.
• To answer the door and greet visitors and service users, incl. children, parents, families, as required.
• General household duties may be required as part of this role.

Requirements of all Barnardos staff

• Commitment to the purpose of Barnardos and to work within the values, policies and procedures of the organisation and in the context of current legislation and regulations.
• To participate in regular supervision with your line manager.
• To actively participate in team and staff meetings and service reviews/ evaluations and to contribute to the development of policy and practice with your area of work and within Barnardos as a whole.
• To report any area of concern to your line manager in a timely manner.
• To show reasonable flexibility in relation to hours of attendance to meet the needs of the work. Work during unsocial hours may be required.
• Have a flexible approach to the work in response to organisational change, development and review of best practice.
• Participate in and engage with a performance management programme.
• Identify training needs with your line manager and participate in training opportunities appropriate to the role.
• To be vigilant to any Health, Safety and Welfare risks in the workplace and bring any concerns to the attention of your line manager or local Health & Safety Officer.
• To be vigilant to any concerns regarding the protection and welfare of children and to bring them to the attention of the Barnardos Designated Person in a timely manner, in keeping with the Barnardos Child Protection policies.
• To participate in the efficient flow of information within the organisation by sharing and seeking information as appropriate.
• To undertake other duties as may be requested by the line manager from time to time.
• To undertake your work in a manner that is friendly, flexible and informal.

Note: This Job Description will be reviewed and updated in line with the needs of the work.

Personal attributes

• Good communication and interpersonal skills
• Awareness of confidentiality, GDPR and the ability to deal with sensitive queries
• Teamwork required – the ability to work in collaboration with others
• Ability to work on own initiative and to consult where appropriate
• Ability to prioritise with competing demands
• Flexibility and adaptability in terms of tasks and time is essential for this post

Experience

Minimum of two years' directly relevant experience essential.

Qualifications

Junior cycle certificate of achievement or equivalent level of education minimum.

The post-holder is initially assigned to work in the South Dublin Regional Office, Dublin 22, but may be required in the future to work in other locations in the Dublin area in line with Organisational needs.

Barnardos is an equal opportunity employer.

We celebrate diversity and are committed to creating an inclusive environment for all.