Role and Responsibilities:

Pieta is seeking to recruit a Payroll Assistant reporting to the Finance Manager (Operations). This is a key position in the finance team of Pieta and will collaborate closely with all the finance team members, Pieta managers and external stakeholders. Duties will include, but not limited to, the preparation, analysis and processing of the monthly payroll and pensions for all Pieta employees, ensuring full statutory and internal compliance relating to all payroll and pension matters, primary point of contact of all payroll and pension queries, primary point of contact of all payroll and pension audit queries and to assist accounts payable and operations team with various administrative and payment related matters. This role will provide significant input and support across the department and to the Finance Manager (Operations).  Being able to work on own initiative, be self-directed and organised are requirements of the role while being a strong team player. A strong focus on the internal compliance, control and governance environment is also required. 

Below outlines the key duties and responsibilities of this position

• Assist in the preparation, analysis and processing of monthly payroll and pension payments for employees
• Ensure payroll and pension activities comply with relevant regulations, organisational policies and internal controls.
• Act as a key point of contact for employee queries relating to payroll, pay and deductions
• Liaise with external stakeholders (e.g. pension providers, auditors, and relevant authorities) regarding payroll and pension requirements
• Support the preparation of monthly payroll reports, reconciliations and analysis for Finance leadership and other stakeholders
• Monitor payroll data for accuracy, analyse month-on-month variances, and identify anomalies requiring investigation or correction
• Maintain accurate payroll records and ensure alignment between payroll and HR systems to support a single, reliable source of employee data
• Track employee changes to ensure updates are reflected accurately in payroll systems
• Calculate and administer statutory and organisational payments and entitlements
• Administer employee benefits such as pension contributions, benefits and other salary-related schemes as required
• Respond to employee payroll queries through internal service channels in a timely manner
• Signpost employees to relevant policies, procedures, and systems relating to payroll, expenses, and time and attendance.
• Assist with the preparation of payroll information for internal and external audits.
• Assist the wider finance team with routine accounting and operational tasks as required.
• Contribute to the development and continuous improvement of payroll processes, policies, and procedures.
• Support finance operations projects and data-related initiatives as assigned.

Education, Skills, and Experience required:

·       Excellent experience in full payroll and pension management and processing

·       Payroll qualification (IPASS or equivalent)

·       Minimum 3 years working in finance department

·       Experience in the Not-for-Profit sector desirable

·       Ability to plan, organise, and prioritise workload and to meet deadlines on time

·       Successful track record of introducing and implementing process improvements.

·       Excellent communication and presentation skills

·       Excellent relationship skills for internal and external collaboration and stakeholder management

·       Advanced IT skills and working knowledge of MS Office and reporting

·       Strong attention to detail

·       Self-motivated with the ability to take initiative with a strong team and collaborative mindset

Applications for this post should be made via Apply Now by 10th April 2026. Please attach a CV and cover letter outlining your particular suitability for the role.