Role Overview

The role of Administration Assistant is to provide support to a wide range of functions within the national office. They will work with the administration team, Operations and Systems Manager, Head of Patronage and Services and the wider national office team. This is a varied public-facing role that would suit someone who has strong organisational and communication skills, attention to detail and who wants to contribute to the mission of Educate Together. The role may evolve in time in line with changing needs in the network and the national office.

Key Responsibilities

• Provide efficient administration support to colleagues in the national office team

• Communicate with schools, suppliers, partner organisations and members of the public

• Keep accurate records and process online applications through careful data entry

Duties may include:

• Take incoming calls, open post, email, and other communications, and direct queries

• Log and file correspondence and write replies when appropriate

• Send mail to individuals and groups, including mailshots (e.g., via Mailchimp)

• Oversee routine office supplies (paper, pens, etc.) and maintain stock levels

• Provide support for meetings and events, including making bookings (venues, travel, accommodation), sending invitations and helping with organisation and administration

• Enter and update information across systems (e.g., Excel, Garda Vetting Portal, Salesforce, e-learning platforms, website, databases, and email lists)

• Contact schools and boards of management and log information and reports

• Maintain good relationships with member schools, suppliers, advertisers, contractors

• Work carefully with colleagues and directors to arrange signatures of leases, company and charity governance forms and other documentation

• Track invoices and payments; maintain accurate records, files, and data storage

• Act as Garda Vetting Clerk User/Liaison to assist with processing applications

The Administration Assistant will play an active role in the development of the Educate Together national office team and carry out other related duties as required

Applications

If you are interested you should send a short email saying why you are suitable for this role, and attach your resume / CV to recruitment@educatetogether.ie by 12:00 on 6th October