Job Title: Research Support Coordinator

Reports to: Head of Research

Department: Research

Location: The Society operates a hybrid working model with a combination of remote & in-person (Dublin 4 office) working. Office attendance days are Wednesday & Thursday weekly

Hours: Full Time (35 hours/week) Mon – Fri 9am to 5pm

Contract: Permanent

Salary: €37,000 per annum

 Who we are:  

At the Irish Cancer Society, we have a vision that by 2025, 3 out of 4 Irish cancer patients will survive their diagnosis and everyone affected by the disease will have access to world-class treatment, care and support.

A key priority for achieving our vision is to increase our investment in world class cancer research. As the largest voluntary funder of cancer research in Ireland, every year, we fund patient-focused cancer research from translational and clinical projects in areas such as early detection, novel cancer treatments and clinical trials, right through to research focussed on cancer prevention, improvements in care, wellbeing and outcomes of those living with, through and beyond a cancer diagnosis, in addition to research to support those at end of life.

This position will be central to the delivery of our cancer research vision, and the individual appointed will play a central role in coordinating and supporting the day-to day operations of a busy research department to help us deliver and communicate our ambitious research strategy.

Overall Responsibility

·      Work with the the Head of Research to support the day-to-day administration of a busy and dynamic research department.

·      Coordination of the research departments external communications and media outputs.

·      Organisation of internal and external research events and training across a diverse range of stakeholder groups.  

·      Coordination of the research departments public and patient partnership activities and funding opportunities

Research Administration

·      Coordinate the day to day management of the department finances, invoices and research grant payments.

·      Assist in the administration associated with grant call development and the post-award aspects of research grants.

• Work with the Head of Research to provide administration support for the departments PPI activities and grants.
• Manage departmental memberships and subscriptions as required.
• Collection and maintenance of records of internal and external research outputs and metrics.
• Maintain records of information requests and ad hoc requests and compile reports where required.
• Prepare regular research updates for the Executive Leadership Team meetings and Board meetings.
• Management of the research departments GDPR requirements.

External Department Communications & Media Outputs

• Coordinate the Society's research communication activities through various media platforms.
• Coordination of the Research Departments monthly newsletter.
• Work with the Irish Cancer Society Communications and Branding Teams to prepare the research departments public promotional material including pamphlets, email, web content, and videos.
• Represent the research department on internal and external groups.
• Deal with internal and external queries and process phone, post and email messages.

Event Management

• Organisation of internal and external research events such as conferences, workshops, webinars and meetings.
• Coordinate the set-up of information stands at research events.
• Represent research department at external conferences and events.

Your qualifications and experience

·        At least three years' experience in a similar role with proven excellent administration skills.

·        Previous experience with financial administration and management.

·        Proven technological proficiency and computer literacy, including databases, spreadsheets, word processing, email, internet and electronic research administrative systems.

·        Previous experience with planning and management of events and workshops.

·        Excellent communication skills both written and oral and the ability to generate reports.

 Nice to have:

·      Experience in developing content for website presentation.

·      An understanding of General Data Protection Regulation (GDPR) and its implications for the external communications of an organisation.

Person Specification

·      Team player who is highly driven, self-motivated and ambitious.

·      Excellent interpersonal skills, an attentive listener with the ability to act empathetically and appropriately with staff, senior managers, members of the public and people affected by cancer.  

• High level of organisational ability, accuracy, and attention to detail.

·      Display the highest degree of professionalism, integrity and confidentiality at all times.

·      Ability to cope with ambiguity and change and meet deadlines in a high pressured environment.

·      Ability to manage competing priorities, demonstrating initiative and an ability to work independently.

• Ability to collaborate with other teams.
• Flexibility to be able to support evening work-related events approximately 5-6 times per year.

General

·        The Irish Cancer Society operates a no-smoking policy and the post holder must not smoke in the office or when on Society business outside the office.

·        All employees are required to be aware of their responsibilities towards health and safety and to adhere to fire regulations.

·        This job description is not exhaustive; it merely acts as a guide and may be amended to meet the changing requirements of the Society at any time after discussion with the post holder.

 Please note all CVs are logged through a 3rd party system for processing.

The closing date for applications is close of business Wednesday 10^th April 2024

The Irish Cancer Society is an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment for all employees. We know that the more inclusive we are, the better our work will be.

WE DO NOT REQUIRE THE ASSISTANCE OF AGENCIES

Some of our Benefits:

·      23 days Annual Leave a year or Pro Rata equivalent, plus public holidays, Good Friday and Christmas Eve (if it falls on a working day)

·      Service Days - Additional days awarded to reflect long service with the Society.

·      Sick Pay Scheme (following Probationary period)

·      Flexitime

·      Defined Contribution Pension Scheme (after 6 months)

·      Group membership for VHI and HSF (health plans)

·      Bus/Rail Ticket Scheme and Cycle to Work Scheme

·      Death In Service Benefit (from commencement of employment)

·      Paid Family Leave (Maternity, Paternity, Adoptive, Force Majeure and compassionate Leave)

·      Learning and Development Programmes

·      Educational Assistance (Study and Examination Leave)

·      Employee Assistance Programme (EAP)

·      Optional Flu vaccine provided