JOB CONTEXT

As part of an overall restructure within the HR department based in the UK, the HR Advisor position has been created to bring HR generalist \advice and support “in-house” to Dublin and provide all required HR support to the Irish office staff and working collaboratively with the HR London office. The HR Advisor will be responsible for contributing to strategic level input on HR-related topics for the Irish office, this includes:

• Recruitment & On-Boarding

• Workforce Planning

• Global mobility i.e. Hosted Contracts

• Performance Management

• Employee Engagement • Staff wellbeing

• Equality Diversity and Inclusion

• Safeguarding

• Management of HR 3rd Party Suppliers

• Management of Personnel HR information

• HR data and reporting

• Offboarding

• Employee Relations

• HR Business Partnering

• Compensation and Benefits

• Payroll and statutory benefit advice

• Individual staff contracts, letters, and administration

• Annual pay award including annual proposal and uplift of individual staff salaries

• HR Policy review and development

• Learning and Development

The postholder will act as the key advisor to the Executive Director and Irish Board on Irish employment law and best HR practice on (but not limited to) issues related to employee relations and case management. The position is expected to take a primary role in the development of HR solutions that address the complexity of an organization that works within a federated structure and needs to be someone who thrives in a setting with at times a high level of ambiguity and last-minute changes.

KEY RESPONSIBILITIES:

Decision and Planning - Working closely with Executive Director and UK HR Department

• Contribute to a longer-term HR Strategy for MSF Ireland Office staff.

• Identify the Irish office HR priorities and recommend appropriate people management solutions that support MSF IE's overall strategic aim and objectives, in addition to providing a high-quality HR service.

• Translate the overall office HR strategy in specific operational activities aimed at supporting the attraction, retention, development, and succession planning of staff in MSF Ireland.

• Advise the Executive Director and HR UK on any implications of new legislation in the Irish employment landscape.

• Ensure compliance with General Data Protection Regulations for the Irish office.

Analysis and Initiative -Working collaboratively with the UK HR department contribute to:

• Development and delivery of key HR Indicators and annual HR processes (e.g., performance management, annual salary reviews, HR reporting on HR System).

• Driving continuous improvement in the provision of HR support, identifying improvement opportunities, and initiating relevant activities to bring about change.

• Ensuring effective management of the recruitment and selection process with line managers, including advising on and developing alternative recruitment strategies for complex and/or specialist positions.

• Support and advise line managers to make optimal use of their staff through talent management practices.

• Ensure line managers and staff have access to appropriate learning and development to support them in the delivery of their objectives

• Identify, implement, communicate, and regularly review appropriate provisions and take-up of staff benefits.

• Contribute to the development of and proactively make use of relevant HR management information to aid management's decision-making in relation to people management.

• Assist the Executive Director in the provision of regular reports on people and development activities for the Irish Board of Trustees.

• Manage employee relations casework, including disciplinaries and grievances, to ensure their timely and appropriate resolution.

Resources

• Develop and manage the Irish remuneration policies and practices, including undertaking regular salary and benefits benchmarking identifying relevant corrections to maintain competitiveness within the context of fairness and affordability.

• Identify, select, and manage relationships with external service providers and stakeholders on all matters relating to reward, wellbeing, immigration, as well as employment law.

• Contribute to the regular review of key service providers for organizational benefits such as pensions, insurance, and payroll.

Communicating - Working closely with HR Department

• Develop, implement, and communicate HR policies and procedures across MSF Ireland, ensuring legal compliance and best practice, advising MSF Ireland on up-to-date employment law.

• Contribute to the effective functioning of the UK/IE HR department and by encouraging collaboration across functional lines.

Developing Others

• Coach and advice through all elements of the employee life cycle, supporting the development of their skills, knowledge, and confidence in applying them in people management.

• Advise line manager on pragmatic and appropriate management and resolution of, for example, performance, capability, and attendance issues.

• Manage HR-related emergencies, concerns, or grievances for Irish office employees, including field staff.

• Advise line managers and employees on the application and interpretation of employee policies and procedures. • Provide advice on learning and development support.

International

• Act as designated HR point of contact for MSF Ireland contracted staff on favor (host) contract with regard to employee relations, contractual issues, and communication.

Other

• Build and maintain HR networks, within and outside the sector representing MSF Ireland as appropriate.

• Serve as an expert resource for resolution in case of grievances to all managers and staff. This job description is not intended to be all-inclusive. Employees may perform other related duties to meet the ongoing needs of the organization.

This job description does not form part of the contract of employment.

PERSON SPECIFICATION

Essential Skills

• Educated to post-graduate level with CIPD / Irish Institute of Training and Development qualification or an equivalent level of professional knowledge and expertise gained through relevant experience.

• Numeracy skill for Payroll and Compensation and Benefits.

• Demonstrable extensive knowledge of Irish employment legislation.

• HR advisory and business partnering experience. • Demonstrable experience in defining diverse recruitment paths.

• Develop and implement HR strategy and build HR annual plans.

• Strong organizational and prioritizing skills and the ability to handle a variety of tasks simultaneously. • Excellent interpersonal, networking, and communication skills.

• Ability to work in a fast-paced, unpredictable, and demanding environment with constantly shifting priorities.

• Strong analytical skills as well as a positive attitude to problem-solving and conflict resolution.

• Excellent team-working skills as well as proven ability to work independently.

• Experience in negotiating, reviewing, and managing external contracts.

• Good working knowledge of MS Office, including proficient use of Excel.

• Fluency in spoken and written English.

• Commitment to aims and values to Médecins Sans Frontières.

Desirable

• Extensive experience of working in a generalist HR environment, within the Charity Sector.

• Coaching Experience of working in a large matrix organization.

• Experience working in International HR contexts.